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Production Assistant, Events Division (Events Summer Intern)
Timeframe: Late April – Early August 2025 | Contract / Temporary
Hours: 5–10 hours per week
Compensation: $20/hour | W-9
We’re seeking a detail-oriented, proactive PA/Events Summer Intern to support event planning and logistics for an upcoming corporate conference. This is a remote, contract role ideal for a student or recent graduate interested in event planning, hospitality, or project coordination.
Responsibilities:
• Assist with logistical planning for a corporate conference (May 2025 and August 2025)
• Help manage registration lists and attendee communications
• Support vendor coordination and materials preparation
• Participate in weekly check-in meetings and assist with general admin tasks
• Conduct research and contribute ideas to enhance the attendee experience
Qualifications:
• Strong organizational and communication skills
• Ability to manage multiple tasks and meet deadlines
• Experience with Google Workspace (Docs, Sheets, Gmail, etc.), Slack, Zoom, Canva
• Prior event or project support experience is a plus
• Must be reliable, detail-oriented, and collaborative
Production Assistant, Events Division | On-site Coordinator
Type: May 18-20, 2025 | Contract / Temporary
Location: On-site in Cape Cod, MA
Dates: May 18–20, 2025 (with possible prep meeting prior and post-event debrief)
Compensation: $20/hour | W-9
We’re looking for a personable and professional PA/On-Site Event Coordinator to assist with the execution of a multi-day corporate conference taking place in Cape Cod. You’ll work closely with the lead event producer to ensure everything runs smoothly on-site—from vendor coordination to attendee support.
Responsibilities:
• Serve as the on-the-ground contact for vendors, staff, and attendees
• Support load-in, setup, registration, session transitions, and breakdown
• Troubleshoot issues in real time and ensure a polished guest experience
• Maintain communication with the lead event producer throughout the event
• Assist with logistics and scheduling as needed during the conference
Qualifications:
• Prior experience in event coordination or hospitality required
• Comfortable handling logistics in a fast-paced environment
• Strong interpersonal and problem-solving skills; positive, can-do attitude
• Must be available for the full duration of the event (May 18–20) and for pre- and post-production Zoom meetings
• Lodging and meals during the event will be provided - an overnight stay for 2 nights at the hotel is required (you will get your own guest room)
• Must have a driver’s license and able to drive to and from Cape Cod; mileage reimbursement will be offered
• May be expected to lift heavy boxes or move furniture
• A cellphone to communicate with lead event producer using text message, phone call, Slack or email