Frequently Asked Corporate Meeting & Event Questions

WORKING WITH TYPECAST MEETINGS + EVENTS

What does Typecast Meetings + Events do?
Typecast Meetings + Events is a boutique, full-service corporate event management agency. We plan and produce corporate meetings, conferences, retreats, and incentive trips for companies of all sizes. Our team handles everything from hotel sourcing and contract negotiation to logistics, design, and on-site support—so you can focus on your attendees and goals.

How does your company help with hotel sourcing and site selection?
We research and vet hotels that match your event’s size, style, objectives and budget, then negotiate the best rates and concessions on your behalf. As an IATAN accredited agency and because we understand meeting logistics and contracts inside out, our sourcing saves you hours of work and often thousands in costs and attrition risk.

Do you only work in Boston or nationwide?
We’re based in Massachusetts but produce events nationwide and internationally. Whether your program is in Boston, Nashville, the Caribbean or Europe, we leverage trusted hotel and vendor relationships to deliver consistent, high-quality experiences anywhere.

What types of corporate events does Typecast Meetings + Events manage?
We plan leadership meetings, incentive trips, sales kick off meetings and conferences, client events, retreats, all hands meetings among others. Each program is customized to reflect your company’s culture, goals, budget and brand personality.

Why should companies use a professional event management firm instead of handling it internally?
A professional partner streamlines the process, protects your budget, and ensures a flawless guest experience. We manage contracts, vendors, timelines, and creative details—reducing stress and freeing your internal team to focus on content and strategy. We think of ‘all the things’ so you don’t have to.

What makes Typecast different from other event planning companies?
We blend the creativity of a boutique agency with the precision of seasoned meeting professionals. Our approach is strategic, dedicated, transparent, and highly personalized—meaning every event feels unique, intentional, and easy for our clients.

Does Typecast Meetings + Events handle hybrid or virtual events?
Yes! We work with trusted partners and platforms to plan and execute hybrid and virtual events, ensuring seamless integration of in-person and online experiences.

Can I book Typecast Meetings + Events to plan a corporate retreat?
Absolutely! We plan corporate retreats with attention to detail, focusing on attendee engagement, team-building, productivity, and relaxation.

Do you provide event branding services?
Yes, we collaborate with branding experts to ensure your event aligns with your company’s brand identity and goals.

Can Typecast Meetings + Events customize events for small businesses?
Yes, we specialize in creating customized solutions that fit the unique needs of businesses of all sizes.

How does Typecast Meetings + Events ensure a successful event?
We use a proven planning process, reliable vendor partnerships, and detail-oriented management to ensure every aspect of your event runs smoothly.

Who handles on-site logistics during an event?
Our experienced event managers will be on-site to coordinate logistics, troubleshoot issues, and ensure the event’s success.

Does Typecast Meetings + Events handle private parties or social events like weddings?
No, we specialize in business and corporate events to ensure we deliver top-quality experiences in this area.

How can I get started working with Typecast Meetings + Events?
Send us a note through typecastevents.com/contact or email hello@typecastevents.com with a few event details—location, dates, group size, and goals. We’ll schedule a quick call to understand your needs and outline next steps.

TIPS FOR PLANNING YOUR NEXT CORPORATE MEETING

What are the best tips for planning a corporate meeting?
When it comes to planning a corporate meetings and events, we recommend defining clear objectives, create a detailed agenda with an attendee-first mindset, choose the right venue, use technology to streamline planning process, budget wisely, focus on attendee engagement, effective project management, ensure catering meets attendees’ needs, and follow-up post-meeting.

How do I find the right venue for a business meeting?
It is important to understand your business and meetings needs when choosing a venue. Consider the objectives of your meeting as well as budget, the location and accessibility for all attendees in terms of proximity to transportation. Then evaluate the hotel’s features and amenities and their staffing and service models to ensure it aligns with your priorities.

What is the difference between a meeting planner and an event planner?
A meeting planner and an event planner have overlapping skills but serve distinct purposes. A meeting planner focuses specifically on organizing business-related gatherings such as corporate meetings, conferences, training sessions, and board meetings. An event planner handles a broader range of events, including social gatherings (like weddings and parties), corporate functions (such as galas or product launches), and community events (like fundraisers or festivals).

What are examples of corporate events?
Examples of corporate events include conferences, seminars, team-building retreats, incentive trips, leadership meetings, sales meetings, product launches, trade shows, award ceremonies, company milestone celebrations, and networking events. These events are designed to achieve business objectives such as education, collaboration, promotion, incentives or employee engagement.

What are the most popular corporate retreat activities?
Popular corporate retreat activities include team-building exercises like escape rooms, scavenger hunts or outdoor obstacle courses, strategy workshops, wellness activities such as yoga or meditation, and social events like group dinners or receptions. These activities aim to strengthen team cohesion, boost morale, and foster collaboration.

What should I include in a team-building event?
A team-building event should include interactive activities that promote collaboration, such as problem-solving challenges, trust exercises, or group games, along with opportunities for open communication and reflection. To enhance engagement, incorporate fun elements, refreshments, and a clear connection to workplace goals or values.

What are the best locations for corporate events near me?
The best locations for corporate events near you depend on your needs but often include hotels with function spaces, conference centers, or local venues like museums or banquet halls. Look for places that offer convenient amenities such as AV equipment, catering, and easy access for attendees.

How do I coordinate travel arrangements for event attendees?
To coordinate travel arrangements for event attendees, start by securing group rates for flights or transportation and booking accommodations near the event venue. Ensure clear communication with attendees regarding travel schedules, transportation options, and any special requirements, while providing assistance with booking and confirming details.

What are some creative ideas for corporate event themes?
Creative corporate event themes can include a "Time Travel" theme with different historical eras, a "Future of Innovation" theme with futuristic décor and technology, or a "Sustainability" theme focusing on eco-friendly practices and green initiatives.

How do I brand a business conference?
To brand a business conference, identify the core audience(s) and your objectives. Create a consistent theme across all materials, including the event logo, color scheme, and messaging, while aligning the content and experience with your company’s values and the conference's goals.

How do I qualify a good catering service for business events?
The best catering services for business events offer customizable menus, high-quality food and beverage options, and accommodations for dietary restrictions, with timely service and professional presentation. They’re also responsive and customer-focused.

How do I choose the best speakers for a business meeting?
To choose the best speakers for a business meeting, prepare an RFP identifying your meeting’s goals and objectives, budget and meeting theme. You can send the RFP to a variety of speaker bureaus or identify a few that your planning committee recommends. Select individuals with expertise in the meeting’s objectives, strong communication skills, and the ability to engage the audience with relevant and insightful content. Ask for a sizzle reel, speaker biography and references.